Expense management and claims software

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expense management on mobile device
expense management

“Payroll used to take us the best part of a week, and with Roubler our last pay run happened within a day or two. With time sheet data flowing in automatically, it’s saved us a significant amount of time and effort.”

JONATHAN WEST, IT MANAGER, NOTTINGHAM ICE CENTRE

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Faster expense claims

Roubler’s all-in-one system includes payroll, making it possible to process expense claims more quickly, without the need for third-party integrations. Once approved, expense claims are sent straight to payroll, minimising the amount of time employees need to
wait to be reimbursed.

Mobile expense claim process

With Roubler, employees can upload expenses on the go from their mobile device or desktop. Managers also have full mobile access, enabling them to approve or decline expense claims with a simple swipe left or swipe right.

Paperless, automatic expense management

Roubler’s built-in expense management system is designed to be used digitally, giving you a paperless solution for managing employee expenses. With Roubler there is no need for paper receipts or expense forms. Expenses are automatically linked to the relevant employee, and managers can easily manage pending expense claims easily from desktop or via the mobile app.

Expense claim approval controls

Roubler includes complete approval controls for managers, who will be automatically notified of any new expense claim. Each new claim requires a standard set of information, making it easier for your employees to submit their claim, and enabling managers and payroll to process the claim quickly. Once approved, the employee will be notified and the expense claim will synchronise with payroll automatically.

Time saving business expense software

Roubler’s built-in expense management software creates efficiencies for managers and payroll teams, with:

  • No more double-handling of expenses
  • No more back-and-forth communication
  • No more handwritten paper forms
  • No more time wasted on manual data entry.

Mileage expense claims

If employees use their own vehicle for work, they can submit mileage claims for reimbursement via the expense claims feature. Managers have full visibility over mileage expenses, enabling them to monitor staff spending and facilitate more effective business decision making.

Expense reporting software

Roubler includes built-in expense reporting, providing managers with visibility over expense requests, and allows for fast processing of expense claims from within the reporting interface. The report can be filtered by types, dates and status. It enables managers to make informed decisions around expense policies, spot trends to enable forward planning, and forecast and budget based on sales figures.

Can my employees submit their own claims?

Roubler’s expense claim software allows employees to submit their own claims from the convenience of the mobile self service app.

Does it support iOS and Android? 

Roubler’s self service mobile app supports iOS and Android devices.

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